Administrative Specialist, McFadden Nature Center

  • January 07, 2024 7:49 PM
    Message # 13298112

    Occupational Summary:

    This team member will be a dependable, service-oriented person who is always looking for ways to help team members as they adhere to the mission and goals of McFadden Nature Center. They will work in close collaboration with the Executive Director and the Development Director on all things related to any administrative need, including the capital campaign and annual campaign of the McFadden Nature Center. Must be willing to be trained on and learn any operating and donor software the nature center uses for administrative and capital campaign needs. Must be proficient with Dropbox, Office and Google products such as Word, Power Point, Excel, Google Share Drive, Google docs, Sheets, etc.

    This position assists with all the daily administration aspects of capital campaigns, investor research, solicitation, and cultivation as well as managing schedules. The ideal individual should exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. They should be well organized and able to prioritize and balance multiple duties. The Administrative Specialist should have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times and handle a wide variety of activities and confidential matters with discretion.

    Primary Duties and Responsibilities:

    • Completes a wide variety of tasks including but not limited to: scheduling meetings, composing correspondence that is often confidential; organization of files (digital and paper), assisting in preparation of department reports

    • Organizes donor information such as updating sponsor information, contact addresses, and delivering pledge reminders

    • Updates and prepares enlistment, solicitation kits, and other fundraising materials

    • Receives and processes all campaign funds and/or pledges, prepares regular transmittal sheets, creates and processes “thank- you” letters for signature

    • Maintains confidentiality of all fundraising files, documents, and reports

    • Assists in the planning of creative, strategic, and engaging interactions with organization’s existing investors and prospects in collaboration with the Development Director and the Marketing Manager

    • Assist Development Director in solicitation and cultivation of potential investors

    • Manages volunteer administrative needs using Volgistics, communicating with potential volunteers, processing paperwork, keeping files orderly, and record keeping of volunteer hours

    • Provides guidance to visitors in the event of an emergency

    • Manages office equipment and supplies

    Salary Range: $32,000 to $36,000 Depending on Experience

    Apply to

    Deadline to apply: 2/9/24

    Last modified: February 01, 2024 7:38 PM | Anonymous

Georgia Association of Museums is a 501(c)(3) non-profit organization.
P.O. Box 2133, Marietta, GA 30061

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